For UK employers · Sponsor licence holders
Sponsor compliance and HR, done properly. £50 a year.
Right to Work evidence, visa and document expiries, the 10-working-day reporting clock and your everyday HR — in one place that's ready for a Home Office visit.
- Every sponsored worker's evidence on record, with expiry dates
- Reportable changes surface as tasks with a countdown
- Append-only audit log you can hand to a compliance officer
About a minute. Stripe checkout. No sales call.
Built for UK sponsor licence holders in care, hospitality, tech and logistics
civil penalty per illegal worker
to report a change in a sponsored worker's circumstances
a written statement of terms is required
statutory paid holiday every employee is owed
From published Home Office and GOV.UK guidance, 2026.
Sponsor compliance
Most licences are lost to missed deadlines, not fraud.
Holding a licence is an ongoing set of duties to the Home Office. Compliance visits have risen sharply, and revocation curtails every sponsored worker's visa.
1. See what needs attention
Every expiring visa, missing check and unsent reminder, ordered by urgency, with the action and the date.
2. Evidence on the record
Check type, outcome, expiry, evidence file, full history. That is your statutory excuse.
3. Reminders that go out
90, 60 and 30 days before expiry, reviewed and sent in one click; sent status stays on the record.
Right to Work evidence
Evidence sits on each worker's record with expiry tracked, and follow-up checks scheduled for time-limited permission. eVisa share-code checks, not expired BRP cards.
Keep for sponsorship + 1 yearReporting duties
Salary, role, location and absence changes that must go through the SMS appear as tasks with a countdown — not something you remember three weeks late.
10 working daysRecord-keeping
Contracts, salary history, attendance and immigration documents in one company-scoped store, ready to produce if UKVI asks.
Appendix D readyAudit trail
Every change to Right to Work status, salary or permissions is written to an append-only log — the evidence a compliance officer actually needs during a visit.
Unannounced visitsEverything in one place
The whole of HR, not a second system.
Compliance
Sponsor licence tools: Right to Work checks, renewal-deadline tracking, evidence, and an audit log.
Employee records
One record per person — contract, pay history, role, documents — company-scoped and access-controlled.
Documents
Contracts, ID and Right to Work evidence. NI and passport numbers encrypted and masked on read.
Leave & holidays
Real balances from an accrual ledger, self-service requests, UK bank holiday regions built in.
Attendance & rota
Daily attendance recording, shift scheduling, and day-off tracking, kept consistent with leave.
Recruitment
Requisitions, postings and candidates, with a Right to Work gate before anyone becomes an employee.
Organogram
A visual reporting-line chart, kept in sync with employee records automatically.
Ask MadyHR
Signed-in customers can ask questions about their own records in plain English and get an answer from their real data.
Ask MadyHR
Ask about your own data, in plain English.
Signed-in customers can ask a question and get an answer generated from their own records, on our own infrastructure — your records never leave it.
Under two minutes
No sales call, no quote.
Tell us about your Company
Company name, bank holiday region, and your own admin account. About a minute.
Pay securely via Stripe
Pick Annual or the 10-year plan. Stripe handles payment — no card details ever touch our servers.
Verify your email and start
Your Company is created the moment payment completes. Add departments and employees the same day.
Trust & security
Built to be inspected.
UK data hosting
Your records are hosted in the UK, on infrastructure built for UK employment and immigration data.
Sensitive fields masked
National Insurance numbers, passport numbers and bank details are encrypted and masked on read.
Append-only audit log
Every change to Right to Work status, salary or permissions is recorded and cannot be edited away.
Stripe handles payment
Card numbers never touch our servers — Stripe processes every payment on our behalf.
Questions
Straight answers.
Is there a free trial?+−
No — there isn't a free trial right now. You choose a plan (Annual or the 10-year plan) and pay securely via Stripe Checkout when you set up your Company. There's no sales call and it takes about a minute.
How can it be this cheap?+−
Most HR and sponsor compliance products are either a way in to a consultancy retainer, or priced per employee. MadyHR.ai is software only with no sales team, and we make money on volume rather than on your headcount.
I don't hold a sponsor licence. Is this still for me?+−
Yes. Most customers are ordinary small businesses using it for holidays, contracts, timesheets and documents. The sponsor licence tools sit quietly in the Compliance module until you need them.
Does it submit reports to the Sponsor Management System for me?+−
No — reporting must be done by your Level 1 User through the SMS. MadyHR.ai tells you what needs reporting and when the deadline is, and keeps the evidence that you did it.
Do you give legal advice?+−
No. MadyHR.ai keeps your records in order and flags what needs attention. It doesn't make compliance determinations and isn't a substitute for an immigration adviser or employment solicitor — see our resources guides for general information.
Can my employees log in?+−
Yes, on a self-service basis: employees can see their own profile, request leave, clock in and out, and view their own documents. They can't see other employees' records.
What happens to my data if I cancel?+−
Your records stay available for the remainder of your paid term. Billing changes and export requests aren't self-service yet — contact us and we'll sort it out for you.
How do I cancel or change plans?+−
Billing changes aren't self-service yet — contact us and we'll sort it out for you.
Contact us
Talk to a person, not a sales team.
Questions about sponsor compliance, a feature you need, or help getting your team set up — we reply within one working day.
- Emailsupport@madyhr.ai
- Chat with usThe chat bubble on this page — an AI assistant, on call any time, not a human on a rota.